White-label
We arrive unbranded and deliver under your brand. Your client stays yours — we never go around you.
For Planners, DMCs & Agencies
A racing activation your clients rave about — delivered under your brand.
Trackside is the white-label partner planners and DMCs keep on the roster: fully insured, fully turnkey, and run by our crew — so you look good and never touch a cable. You keep the client; we make you the hero.
$1M / $2M
General liability insured
COI
Provided · additional-insured ready
0
Delivered & staffed by our crew
0
Events delivered
Why Planners Rebook Us
The partner who makes you look good.
You own the client relationship and the credit. We own every logistic — quietly, on time, and to your run-of-show.
Fully insured
$1M / $2M general liability, COI on request naming your client and venue as additional insured.
Turnkey & staffed
Delivery, setup, an on-site race director and breakdown. You don’t touch a cable or manage a thing.
Paperwork ready
W-9, COI and references ready to send — and we’ll happily sign your vendor agreement or MSA.
“A huge shout out to the Trackside team for helping make our research activation at the Long Beach Grand Prix a success. It was an incredibly complex three-day event, and they executed it seamlessly. Our end client was thrilled with the outcome, and my team couldn’t have done it without them. Looking forward to working together again.”— Deb de Prendergast · 7th Sense Research
In the Field
Delivered wherever your client gathers.
Poolside incentive evenings, hospitality suites, trade-show floors and private venues — the same crew and the same polish, under your brand every time. Your client sees a flawless activation; you get the credit.
Capacity & Site Requirements
Throughput you can plan around.
Each simulator runs ~3-minute timed sessions — 15 to 20 drivers per hour, per rig, multiplying with every rig you add. And the specs are easy: hand your client the numbers below before you ever call the venue.
The Apex · 2 sims
~30–40 drivers / hr
Intimate groups and executive dinners — up to ~75–100 guests.
The Grand Prix · 3 sims · Most booked
~45–60 drivers / hr
The right balance for most corporate & incentive events — ~100–200 guests with minimal wait.
The Endurance · 4 sims
~60–80 drivers / hr
High-traffic activations and large headcounts — 200+ guests.
Footprint
4.75 × 8 ft / rig
A compact station — three simulators slot cleanly into a standard booth or a ballroom corner.
Power
2 rigs / outlet · 110V
Two simulators run off a single standard household outlet. No generators, no special wiring, no electrician call-out.
Setup
In 3 hrs · out in 1
We load in about three hours before doors and are packed out about an hour after close — all off the clock. Your venue and AV teams never touch a cable.
Grounded in real programs: 1,384 sessions at MD&M West (4 sims) and 130+ drivers at the NASCAR San Diego race weekend (2 sims).
How Partnering Works
On your roster in three steps.
- 01
Intro & vetting
Send a quick note about your agency. We send our COI, W-9, references and partner rates — everything your onboarding needs.
- 02
On the roster
We onboard as a preferred vendor and sign your agreement or MSA. Now you can quote us into programs with confidence.
- 03
Book & rebook
Send the brief, we send a proposal, your client approves, we execute under your brand. Then we do it again for the next program.
Rates & Terms
Margin built in. Billing that fits.
We hold standard agency and DMC partner rates so there’s room for your markup on every event. To protect your pricing with your client, we share rates one-to-one rather than publishing them — tell us about your agency and we’ll send them right over. Established partners can run the balance on net-30 after the event, so payment lines up with how you invoice your client.
Preferred Partner Program
Deliver one program. Unlock the rest.
Every planner starts with partner rates and white-label delivery. After your first delivered program you’re a preferred partner — and the working terms get better.
Priority date holds
Soft-hold a date while your client decides — preferred partners get first right on the calendar before it opens back up.
Net-30 billing
Run the balance net-30 after the event, so our invoice lines up with how you bill your client.
Partner rates
Standing agency and DMC rates with room for your markup — shared one-to-one, never published.
Paperwork on file
COI, W-9 and references stay on file after the first program — quoting us into the next one takes a single email.
FAQ
What planners ask before adding us.
Yes. We arrive unbranded and deliver the activation under your brand — your client stays yours, start to finish. We hit your run-of-show, coordinate with your on-site lead, and never contact your client directly. Custom liveries can carry your client’s branding on the cars, the track and the broadcast.
You get a named account lead before the event and a dedicated on-site race director on the day — running the activation to your run-of-show, coordinating directly with your on-site contact, and reachable on a direct line throughout. You stay in control of your client; we handle the floor.
Yes. A deposit reserves your date and covers our hard costs; from there we work with standard agency billing. Once we’ve delivered a program together, established partners can run the balance on net-30 after the event — so payment lines up with how you invoice your client. New partners start on our standard deposit-and-balance schedule, and net terms open up as the relationship builds. Exact figures are laid out in your written proposal.
Yes. We carry general liability coverage at $1M per occurrence / $2M aggregate and provide a Certificate of Insurance on request, naming your client and the venue as additional insured. Your W-9 and references are ready to send, and we’re happy to sign your vendor agreement or MSA. We’ve delivered activations for NASCAR, Epay Policy, Bimmer Invasion, MD&M West and at the Long Beach Grand Prix — references available on request.
We arrive about three hours before doors for load-in, setup and calibration, and we’re packed out about an hour after close — all off the clock, outside your event hours. Exact arrival and clear times go into your run-of-show with the proposal.
Most of our activations run outdoors — piers, parking lots, festival floors — so weather is a planned-for variable, not a surprise. We coordinate placement and cover with your venue during scoping, and if severe weather ever makes it unsafe to operate, your date reschedules without penalty. The terms are written into the agreement, so there’s no day-of negotiation.
All major credit and debit cards, processed securely through Square. A deposit reserves your date and the balance schedule is laid out in your written proposal — established partners can run the balance on net-30 after the event.
Our rigs, our risk. Every session is run by our crew, guests sign a quick waiver before driving, and Trackside carries insurance on all equipment — you’re never billed for equipment damage during normal, staffed use.
We reply to every inquiry within one business day. For dated programs we recommend reserving three to six weeks out; we accommodate shorter timelines when the calendar allows.
Add Trackside to your roster.
One reliable, white-label partner for every racing activation your clients ask for. Tell us about your agency and we’ll send rates, our COI and references.